3 Best Practices To Optimize Facility Maintenance Tasks In A Commercial Property

Posted on: 10 August 2020

As a commercial property owner, you need to work with a facility manager to ensure that the building and services therein meet the needs of the occupants. Facility maintenance involves handling issues such as security, cleaning, repairs and maintenance, parking, and much more. However, beyond taking care of these issues, the manager should also learn how to optimize tasks to save energy and reduce costs. With this in mind, here are some best practices for optimizing facility maintenance in a commercial property.

Stay Up-to-Date With Emerging Technologies

A facility manager should know how to take advantage of technological advancements to improve efficiency. For example, tech solutions such as computerized maintenance management software can help streamline and simplify maintenance tasks. The software allows managers to track costs, such as the hiring of contractors, repairs, maintenance, and equipment purchases. Other useful technologies include the following:

  • Drones and aerial technology for the inspection of roofs, roof-mounted equipment, and building facades
  • Smart systems such as lighting, HVAC sensors, and electrical systems to track energy efficiency and performance
  • Pipe inspection technology for efficient plumbing inspection and repairs

The manager should stay up-to-date with emerging techs that can help improve maintenance tasks and reduce costs.

Keep Accurate Records

Maintaining accurate records is a major challenge in facility management. However, it ensures you have the right information when you need it. How will you know that the HVAC system needs maintenance? How will you tell whether the current lighting fixtures are efficient? How will you know that carpets require deep cleaning if you don't have records of the last service?

Keeping accurate records is an essential practice for facility managers. In particular, it's vital to keep records regarding repairs, servicing tasks, and any replacement of fixtures. Also, keep track of energy costs to evaluate the efficiency of lighting fixtures, HVAC systems, new windows, insulation, and much more.

Find the Right Vendors for Maintenance Tasks

Facility maintenance involves working with different vendors for cleaning tasks, installations, repairs, maintenance, and professional inspections. Finding the right vendors for each job is a crucial step in the process. For example, the janitorial services you choose determine how clean and sanitary the building is. Similarly, the electrical contractor you hire will determine the reliability of the electrical systems in the facility.

Hiring the right vendors ensures quality maintenance tasks that not only optimize the usability of the facility but also save costs in the long run. Therefore, vet different suppliers and check quality and professionalism against the cost of services.

Facility management is a challenging task that requires hands-on planning. Hire a facility maintenance service that can employ these best practices to keep your commercial property running smoothly.